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FUNKY BUNCH FUNKTIONS - TERMS & CONDITIONS

Contact Information
What you Can Expect from us
What we expect from the client/customer
Payment terms
Event change policy
Cancellations
Rescheduling

All our event bookings are subject to the following terms and conditions. We understand that as event organisers, you want your events to run safely and smoothly. We want the same thing!

Please read our terms and conditions carefully because they contain important information about our policies and procedures including cancellations, rescheduling, payment and audio-visual requirements for our events.

CONTACT INFORMATION

If you have any questions about any of the following terms and conditions, please contact us on +614 8390 3456 or email us at [email protected]

What you can expect from Funky Bunch Entertainment

We will supply questions, the host/emcee, a laptop, a wireless microphone and answer sheets for a trivia night of approximately:

  • 2-2.5 hours for a standard event
  • 5 hours for a “pressed for time” event (if a “pressed for time” package is specified during the booking process).
  • 45 minutes – 1 hour for a “super pressed for time” event (if a “super pressed for time” package is specified during the booking process).

The host will arrive approximately 1 hour before the event start time to set up and do a sound check.

Unless otherwise agreed, the questions will be Funky Bunch’s standard questions for the current time and won’t be unique to the event.

What we expect from the client/customer

It is your responsibility to:

  • Book and pay for a venue
  • Ensure that the venue has the appropriate space for the event in which ALL participants will be able to see a screen and hear audio.
  • Supply or arrange for supply (via the venue or otherwise) the audio-visual equipment noted in the Audio-visual section below and make sure that it is functioning and installed in positions appropriate for the event.
  • Do everything possible to ensure that the venue and the event is a safe working environment for the host and any other Funky Bunch staff members present.
  • Ensuring that the venue for the event has current and appropriate levels of public liability insurance and holds all necessary licences (including APRA and PPCA licenses).

Where required and upon request, Funky Bunch has limited capability to provide an audiovisual equipment package for you event.

In the case where there are more than 200 people at your event, our standard Audio-visual packages may not be appropriate, and we may require you to make alternative arrangements with a third-party audio-visual company or provider.

Payment Terms

All our events require payment upfront and aren’t considered to be booked if full payment for the event has not been made. Our hosts are busy and in high demand, and this is to ensure that we can lock in a host/performer for your event date and time.

An invoice will be issued for your event as soon as you have confirmed your event with our event coordination team.

The prices of our events are based on the general number of participants. The final number of participants for your event must be confirmed 14 days prior to the event, and refunds will not be given if the number of participants drops within 14 days of the event.

Any increases in the final numbers of participants will be reviewed on a case-by-case basis. Our hosts report of participant numbers after the event for our records.

Any increase in participants must be paid for within 7 days of the event (if added prior to the event), otherwise, within 3 days of the event if there are more than expected participants on the day of your event.

Our billing is also subject to the following:

  • If your event is more that 25kms outside of the CBD, then we will charge a travel fee depending on how far away the event is from the CBD.
  • If you or your venue does not provide free parking, then we will charge a parking fee based on average local parking rates for the time of your event.
  • If the event is taking place within 7 days of booking. A short-notice surcharge of 10% of the total event cost will apply to your booking fee.
  • If your event is scheduled for a public holiday, an additional surcharge of $100 + GST will apply.

Event ChANGE pOLICY

For any changes to the event that will affect the overall show (including changes to Audio-visual Requirements, location, parking requirements, show length increase/decrease, start time etc.) we require a minimum of 48 hours’ notice in writing.

This allows us to effectively communicate those changes to your host and allow them to prepare accordingly.

If Audio-visual requirements change and you require us to provide an audio-visual Kit; we need to be informed within 14 days of your event, or we are unable to guarantee that we will be able to provide the equipment and alternative arrangements will need to be made by the client.

Cancellations

If you decide to cancel your confirmed event, you will be invoiced as per the following conditions:

  • Anything prior to 4 weeks leading up to the event date: $200 administrative fee
  • Within 4 weeks of the event: 50% of the total booking amount
  • Within 14 days of the event: 100% of the total booking amount

Any cancellations prior to 4 weeks leading up the event date will be able to be rescheduled, once, within a 12-month period. We will reserve the appropriate cancellation fee for this period.

If a new event is not decided in that time, then it will be treated as a cancellation.

Rescheduling

If you decide to reschedule your confirmed event closer than 4 weeks beforehand, the following charges will apply:

  • Within 4 weeks of the event: $75 + GST
  • Within 14 days of the event: $150 + GST
  • Within 7 days of the event: $200 + GST

We allow for 1 reschedule of your event within a 12-month period of the original event date. We review this on a case-by-case basis. Any further rescheduling will be classed as a cancellation, and the appropriate cancellation fee will apply.

rEFUNDS

We strive to provide any refunds owed within a 14-day period of the cancellation or postponement. There may be cases where it takes up to 30 days for us to process a refund.

Audio-Visual Equipment

The customer is entirely responsible for ensuring that the audio-visual equipment at the venue capable of running our trivia/bingo show as per the requirements listed below.

Where the venue is unable to provide the required audio-visual equipment, Funky Bunch may be able to provide audio-visual equipment at extra cost. This is subject to limited availability of our audio-visual kits.

In the case where funky bunch provides audio-visual equipment, the host will provide, set-up and pack-down the equipment.

We may be unable to provide the equipment if it is requested within 14 days of the event date OR if the number of participants for an event exceeds 200. In this case, it is the responsibility of you/the client to make alternative arrangements, such as with a third-party audio-visual company.

Audio Visual Requirements

Our show is highly interactive and dynamic with visual elements to be displayed on screens and audio (including host microphone audio) to be heard over speakers by participants.

Our audio-visual requirements are as follows:

  • Every Participant should be able to see a TV/projector screen.
  • Every Participant should be able to hear microphone AND laptop audio.
    • The audio should be at-least loud enough so that participants can hear the host over mild chatter.
  • There should be ONE input point for all visuals and ONE input point for all audio. Our hosts only have one laptop.

EXAMPLE OF AN ADEQUATE AUDIO-VISUAL SETUP

A bar area that seats 100 players. There is a mixer behind the bar, connected several PA speakers throughout the venue where the host can plug their laptop aux output AND their microphone. There is also a HDMI input beside the bar connected to all the screens in the venue.

EXAMPLE OF AN INADEQUITE AUDIO-VISUAL SETUP

A Bluetooth speaker and an old TV in a room with 60 players.

Where these requirements are not met, the trivia may need to be forfeited on the day of the event. In this case, 100% of the booking cost will also be forfeited.

Equipment & Gear Damage

The Customer will bear the risk of patrons damaging Funky Bunch or host gear and must reimburse the cost of any damage.

Workplace Safety

Funky Bunch takes its legal and moral obligations to provide a safe workplace extremely seriously and wishes to ensure all guests remain safe. The Customer must do (and must ensure that the Venue does) all things it can to create and maintain a safe environment, including being responsible in the service of alcohol, monitoring crowd composition and behaviour, removing tripping, slipping and other physical hazards, maintaining safe noise levels, maintaining fire exits and removing fire hazards.

Indemnity

The Customer indemnifies Funky Bunch against all loss and damage that Funky Bunch suffers in connection with a breach of this agreement by the Customer or any negligence by the Customer in connection with the event.

lIABILITY

To the extent permitted by law, Funky Bunch’s liability for all claims under or in connection with this agreement is limited to the lesser of its fee under this agreement, the re-supply of its services under this agreement and the cost of such re-supply.

These are Funky Bunch’s standard terms and conditions. They apply to all events conducted by Funky Bunch even if the client has not signed and returned them.

1. Funky Bunch will: supply questions, host, laptop, wireless microphone and answer sheets for a trivia night of approximately 2 to 2.5 hours duration. If a standard package is specified during the booking process. Otherwise, approximately 1.5 hours if a “pressed for time” package is specified during the booking process. (The host(s) will arrive at approx. 1 hour before the event start time to set up)

Unless otherwise agreed, the questions will be Funky Bunch’s standard questions for the current time and won’t be unique to the event.

2. The Customer will: Book and pay for a Venue, ensure the Venue is an appropriate space for the event in which all participants can see a screen and hear audio, supply (or arrange for the Venue to supply) the audio-visual gear noted below and make sure it is functioning and installed in positions appropriate to the event and do everything possible to ensure that the Venue and Funktion is a safe workplace for the host and any other Funky Bunch staff. It is your responsibility to ensure the Venue for the Funktion has current and appropriate levels of public liability insurance and hold all necessary licenses (including APRA and PPCA licenses).

3. Payment: If the Funktion is booked within one month of the event date, Funky Bunch will invoice the Customer for one payment. If the Funktion is booked outside of one month of the event date, Funky Bunch will invoice the Customer twice. This will include an invoice for a deposit of $200 +GST payable before the event and a balance invoice for the remaining payable amount at least 7 days before the Funktion.

4. Cancellations: All bookings cancelled will forfeit their deposit. Any cancellation within 72 hours of the performance date will incur 100% of the fee.

An inability to proceed due to faulty or missing A/V equipment that was the responsibility of the Customer (or Venue) will be treated as an on-the-spot cancellation, and the full fee will be payable.

5. Audio-visual gear (no line test): If the Customer does not choose to have Funky Bunch conduct a line test and compatibility check (additional fee of $50 +GST) then the Customer is solely responsible for ensuring that any audio-visual gear supplied by the Customer or by the Venue is appropriately located and installed, and is functional and compatible with the host’s industry-standard laptop and wireless microphone. Please note the cancellation fees applicable in the event of audio-visual problems.

6. Audio-visual gear (line test): If the Customer chooses to have Funky Bunch conduct a line test and compatibility check then Funky Bunch will inform the Customer of any necessary changes it discovers in that line test. The Customer is solely responsible for making (or ensuring the Venue makes) those changes (and any other changes necessary to ensure the equipment is functional. The Customer must also ensure that the audio-visual set up is not altered between the line test and the Funktion (even if those alterations are then reversed). Please note that the line test will only test audio-visual performance. The placement of screens and the like relative to participant layout will remain the Customer’s responsibility.

7. Safe workplace: Funky Bunch takes its legal and moral obligations to provide a safe workplace extremely seriously, and also wishes to ensure all guests remain safe. The Customer must do (and must ensure that the Venue does) all things it can to create and maintain a safe environment, including being responsible in the service of alcohol, monitoring crowd composition and behaviour, removing tripping, slipping and other physical hazards, maintaining safe noise levels, maintaining fire exits and removing fire hazards.

8. Gear damage: The Customer will bear the risk of patrons damaging Funky Bunch or host gear, and must reimburse the cost of any damage.

9. Indemnity: The Customer indemnifies Funky Bunch against all loss and damage that Funky Bunch suffers in connection with a breach of this agreement by the Customer or any negligence by the Customer in connection with the Funktion.

10. Liability: To the extent permitted by law, Funky Bunch’s liability for all claims under or in connection with this agreement is limited to the lesser of its fee under this agreement, the re-supply of its services under this agreement and the cost of such re-supply.

 

AUDIO-VISUAL REQUIREMENTS:

Audio-visual equipment must be set up by the person, made responsible by the client, and must be onsite at least 1 hour prior to the event start time. This person will be responsible for assisting the host with setup and soundcheck.

failure to do this and equipment not meeting our required standards as outlined in this document will lead to an on-the-spot cancellation and all monies forfeited.

Our Guidelines for an appropriate Audio-visual set-up are as follows:

The inputs for the visuals and audio for the laptop need to be in close proximity to each other (3 meters maximum.)

VISUALS

  1. Either a projector/screen/white wall or at least a 55″ plasma screen or flat-screen TV.
  2. The inputs must be either VGA (RGB) or RCA (composite video) or HDMI for connection to a laptop.
  3. Inputs and type of vidual equipment provided needs to be confirmed with Funky Bunch (Remember all of your guests will need to be able to clearly see the screens at all times)

AUDIO

  1. We require audio for both our laptop and wireless microphone.
  2. Funky Bunch hosts can provide a wireless microphone if required.
  3. The system must not have “audio ducking” (This occurs when the level of one audio signal is reduced by the presence of another – This will mean that every time the host talks through a microphone, the laptop audio will be reduced or vice versa.)
  4. The inputs for the laptop audio MUST be either a 3.5mm headphone jack, RCA or 6.35mm stereo jack.
  5. The input for the wireless mic will need to be either female 3-pin XLR or 6.35mm stereo jack.

Please remember that the audio from our laptop and microphone play a very important role in the “experience” we strive to provide for our clients.

Funky Bunch can provide the above mentioned Audio-visual equipment. Please contact us to arrange this separately.

 

Our focus is on fun. This isn't an IQ test!

No more washed-out trivia hosts. No more uninspiring questions off an A4 peice of paper.

Utilising the latest technology and know-how, we bring you an audio-visual feast that will redefine the way you think of trivia nights. It’s more like a game show!

Our focus is on fun. This isn't an IQ test!

No more washed-out trivia hosts. No more uninspiring questions off an A4 peice of paper.

Utilising the latest technology and know-how, we bring you an audio-visual feast that will redefine the way you think of trivia nights. It’s more like a game show!